Sharing a Folder

To share a folder:

1. Point to the folder’s function menu and then click Share.

   	Note: If the Share menu does not exist, you do not have permission to share this folder. For a list of the folders that cannot be shared, see Sharing Folders and Responding to a Sharing Invitation.

2. Optional Enter a custom message when inviting new users to a share. If this field is left empty, no message will be included in the invitation email.

3. Optional When sharing a folder, you can grant the collaborator read/write or read-only access to the folder. By default, collaborators are granted read/write access, which is identified by .

   With read/write access, all collaborators, including external users, have full control over the content of the shared folder. They can add, edit, copy, move, rename, and delete files and folders. After revisions are made to the shared folder, the changes synchronize automatically with all collaborators who have share access to the folder, including the owner.

   With read-only access, the collaborator can only read and copy the content in the shared folder.

   To grant a collaborator read-only access, click and then click Read-Only. The icon appears.

   When sharing an Enterprise object, if you grant a Content Server user read/write access when they currently have read-only access to the Enterprise object, the additional permissions are applied. However, if you try to grant read-only access to a Content Server user who has permissions higher than See and See Contents, no permissions will be altered and the user will continue to retain their higher access level.

4. Click the Collaborators box and type the name of the person with whom you want to share this folder.

   To invite an external user, type the user`s full email address. External users are not employees at your company. After typing a valid email address, auto complete will display the email address of the external user. If auto complete fails to display the email address, you do not have permission to share folders with external users. Contact your administrator and request this privilege. For more information on external users, see Sharing with External Users.

5. Click the user’s name or email address. A share invitation is sent. Collaborators must accept the share invitation before they can access the contents of the folder.

6. Repeat steps 2 – 5 to share this folder with another person.

7. Click Save.

   The folder is now marked as a shared folder. Regardless if you grant collaborators read/write or read-only access, the shared folder will display as for you.